Documentation
easygym documentation
How each part of easygym works — for the owner, administrators and coaches. Every guide says where to find it in the admin and how to do it step by step.
Getting started
Opening a club, the setup wizard and moving your data from another system.
- Getting startedCreate your club from an email link, go through the setup wizard, learn the Home page and the admin menu, and set things up in a sensible order on day one. The live demo lets you look around first.Read the guide
- Import from another systemMove members, plans, memberships and products from your current system with a CSV file: how to prepare it, how columns are matched, how errors and duplicates are handled and what is not imported.Read the guide
Clients
The client base, member cards and conversations with clients.
- Members and client cardsThe client base in “Members”: search, types and worklists, adding, editing and deleting a person, the member card, the website signup form and what Home flags about members.Read the guide
- Inbox“Inbox” keeps one conversation per member: the club’s automatic emails, members’ replies and your answers. How to answer, how a reply reaches the person and how to review the assistant’s message drafts.Read the guide
Club
What happens in the club: classes, events, rooms, entry, the online club and the team.
- ScheduleClasses and weekly series, changing, cancelling and deleting them, capacity, booking and cancellation rules, the waitlist, booking members from the admin, coach attendance from the phone and how members book online.Read the guide
- EventsSeminars, workshops and open days with tickets: create an event, sell tickets on the website and at the register, check people in at the door, and cancel with refunds.Read the guide
- ResourcesStudios, halls and rooms: adding and changing areas, class types, recording hourly rentals, seeing them in the schedule, cancelling or moving them, and how the price is calculated.Read the guide
- Entry and check-inHow people get into the club: the entry code, check-in at the front desk, what a membership allows, guests, visit history, and why doors and turnstiles are not connected out of the box.Read the guide
- Online club and online branchRun an online club or an online branch next to your gym: plans with card payments, live sessions for booked members, recordings, posts and cohorts.Read the guide
- StaffInviting staff, roles and access, limiting a person to particular branches, changing a role, dismissing people, coach cards for the website, the shift roster, coach pay rates, nightly earnings, the payroll and “My pay”.Read the guide
Finance
Memberships, the front desk, card payments, revenue and paying for easygym itself.
- Plans and membershipsCreate plans, bill them monthly or every 4 weeks, charge a yearly membership fee, sell memberships and let them renew from a saved card through the club’s own Stripe.Read the guide
- How to take card payments through StripeFor club owners: how the money moves, the Stripe account, a restricted key and its permissions, the webhook, test and live mode, payouts, fees, refunds, auto-renewal and QR payments at the front desk.Read the guide
- Front desk and the RegisterSell products at the Register for cash, on your bank terminal or by card through a QR code the guest pays on their own phone, add products with stock, and sell memberships from the member card.Read the guide
- Revenue and paymentsWhat the Revenue section shows, from charges and debtors to monthly invoices, where to follow online payments and failed renewals, how refunds go back to the card, and why club money never passes through easygym.Read the guide
Analytics
The club’s numbers, marketing and the AI assistant that answers questions about them.
- AnalyticsThe “Analytics” section: key numbers, member flow, money charged and received, visits and busy hours, bookings, capacity, colour corridors and a “?” explanation for every metric.Read the guide
- Marketing: automations, broadcasts, reviews and promo codesAutomations that write to members after events, broadcasts to an audience, review requests after visits, promo codes for website purchases, and where to find people worth a call.Read the guide
- AI assistantAsk about your club in your own words, or start from what the assistant found today. Answers come with numbers, how they were calculated and a link to the same list; message drafts go out only when staff send them.Read the guide
Website and member area
What the club’s clients see: the club website, buying online and the member area on the phone.
- Club websiteYour club website: ready from day one, three styles, sections and texts in English and Russian, live schedule, online sales through your Stripe, SEO, structured data and a custom domain.Read the guide
- Member areaWhat members do in the member area on their phone: sign in with an email link, show the entry code, book classes, buy, pay, pause or stop memberships, find receipts and open the online branch.Read the guide
- Connect your club’s WhatsAppPrepare your business number for the WhatsApp pilot: connection, member identification, bookings, AI, staff replies, message charges, balance and troubleshooting.Read the guide
Settings
Club and branch settings, languages, currency and time zone.
- Club settingsWhat lives in Settings: the club name, branches, time zone and currency, seller details and website contacts, the website address and custom domain, billing cycle, self-service, the signup form and the assistant.Read the guide
- Paying for easygymHow your club pays for easygym: the trial, tiers by active clients, invoices and automatic card payments, read-only mode, invoices and acts for your accountant, cancellation, support requests and announcements.Read the guide
For developers
The public API and the MCP server for connecting your own tools and AI.