Getting started

A club is your business in easygym: one or more branches with a shared member base, plans, schedule and website. You create it yourself, with no sales call and no card.

1. 1Press “Create your club” on the easygym website, enter your email and press “Send link”.
2. 2Follow the link in the email. It works once and is valid for 24 hours; if it has expired, use “Get a new link”.
3. 3Go through the setup wizard and press “Create the club”.
4. 4You land in the admin. A welcome email repeats the admin address, your website address and three first steps.

Already have an account? Sign in and open the sign-up page: the wizard starts at once, without an email, and the new club joins your account. One account can own up to five clubs; switch between them with the club name at the top of the menu.

• “What kind of club”: gym, fitness centre, yoga studio, pilates studio, personal trainer, outdoor groups, online club or something else. For “Personal trainer” and “Outdoor groups” the wizard also asks where you train: in person (in a gym or outdoors), online or both; “Both” adds a second branch called “Online”.
• “What you offer”: your sports, from a list that fits the club type.
• “About the club”: the club name, the club address (Latin letters, digits and hyphens; it becomes part of your website link), a description, the branch name, address, country and contacts.
• “Language and money”: the interface language, the currency (AED, USD or EUR) and the time zone, filled in from the country. Here you also set your name and password.

Before you finish, “What will be created” lists the class types: “Group” and “Personal” (plus “Live stream” for a coach who works both in a gym and online). The wizard also sets up booking rules, revenue accounts, your country’s tax rate, the register’s payment methods and a signup form, so the website takes sign-ups from the first minute. A personal trainer, a coach with outdoor groups or an online club owner becomes an instructor in the schedule right away.

Every new club starts with a free 14-day trial, no card needed; a banner at the top of the admin counts the days. After it, the fee depends on how many active clients the club served: a small club stays on the free tier, a bigger one pays a monthly price for each working branch, an online branch included. The limit and the price are on the pricing page.

Home is the first screen after sign-in. Four numbers sit on top: members with active memberships, money paid this month, money pending with the count of overdue payments, and classes today. Beside them is today’s class list with bookings against capacity.

Most of the screen is “Needs attention”: one queue of things to do, grouped into “Now”, “Today” and “This week” and sorted by what is at stake. A row names the person or class, says why it matters, shows the amount or the number of people and opens the right screen on click. Six rows are shown, the rest wait under “Show everything”.

• Money: overdue and failed payments, expiring memberships, unpaid bookings.
• People: members who stopped coming, unanswered messages.
• Classes: classes nobody booked, waitlist spots that just opened.
• Setup: unsigned club rules, missing seller details, no active payment method, card-only online plans that can’t sell without card payments.

Everyone sees only what their role allows; a coach sees their own classes for today instead of the queue.

“Home” stands on top, then the groups:

• “Clients”: “Members” and “Inbox”.
• “Club”: “Schedule”, “Events”, “Plans & products”, “Online”, “Resources” and “Staff”.
• “Finance”: “Register” for the front desk till and “Revenue” for transactions, invoices and debtors.
• “Analytics”: “Analytics”, “Marketing” and “Assistant”.
• “Settings”: “Website”, “Settings”, “Service billing” for what the club pays easygym, and “Support”.

Each person sees only the sections their role opens. The owner and administrators see everything; the front desk, for example, sees neither “Revenue” nor “Settings”, and “Assistant” appears once it is turned on. At the top of the menu are the club name, the branch and the “Club website” link.

The admin, the club website, the member area and emails work in English and Russian. Switch the admin language with the buttons at the top right; the browser remembers the choice for a year. Until then the admin speaks the club language chosen in the wizard. Website languages are set in Settings → Payments, in “Website description, contacts and language”.

1. 1Settings: in Settings → Payments fill in the seller details, the website description and contacts; your offer, refunds and contacts pages are built from them.
2. 2Plans: in Plans & products → Plans add the memberships your website will sell.
3. 3Schedule: in “Schedule” add classes, one-off or as weekly series.
4. 4Staff: in “Staff” use “Invite staff member” for each person and give them a role.
5. 5Payments: in Settings → Payments connect card payments through the club’s own Stripe account.
6. 6Website: in “Website” arrange the sections, publish the site and share its address with clients.

Open the demo from the easygym website and press “Open the demo”. Molecule 42 is a fictional club in Dubai whose members book, pay and check in around the clock, shown in a real admin.

• No sign-up or password; the demo session ends by itself after 12 hours.
• It is read-only: click anything, nothing is saved.
• The AI assistant answers a few questions per visit.
• “Service billing” and “Support” are not in the demo.

The “Create your club” button in the demo leads to sign-up.